Senior Procurement/Logistics Officer

Position Title: Senior Procurement/Logistics Officer

Location: Mogadishu

Position Status: Full-time, Regular

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Program / Department Summary

Mercy Corps has been operating in Somalia since 2008. With a staff of over 100 people and programs operating throughout the country, Mercy Corps’ overall country goal is building a peaceful and prosperous Somalia where all people feel secure, are economically empowered, and are meaningfully engaged. Mercy Corps’ current portfolio in Somalia focuses on humanitarian response and resilience; inclusive economic growth; enhancing trust and accountability between communities and their government; and improving youth livelihood and education opportunities. All Mercy Corps interventions in Somalia are implemented in a conflict and gender sensitive manner. The Operations/ Logistics Department provides key support to the entire country program in procurement, asset management, warehouse management, fleet management and facilities & office management for successful program implementation. 

The Position (General Position Summary)

The Senior Procurement/ logistics officer (SPLO) is responsible to support and oversee assigned Mercy Corps procurement/ logistics duties. Working closely with other colleagues at the procurement/ logistics department, Administration, Finance and Programs, the Senior Procurement/ Logistics officer is instrumental in supporting activities through his/ her services. S/he will work under the direction of the Deputy Procurement/ Logistics Manager and/or Deputy Operation Manager and be responsible for procurement and delivery of goods and services in line with Mercy Corps policies and standard operating procedures.

Essential Responsibilities

§  Provide primary procurement/ logistics support to the Mogadishu office operation and procurement/ logistics teams in across all offices and/or any other assigned office/ duty station.

§  Ensure the procurement/ logistics teams in supported offices adherence to Mercy Corps FP3 /other standard operating procedures and donor policies/ guidelines through guidance, training and supervision.

§  Oversee and support the database and paper file management for procurement/logistics documents across the supported offices.

§  Liaise with and support the administration department in the administering and tracking/ maintenance of lease and vehicle rentals and contracts across the supported offices

§  Support the raising of PRs and facilitation of procurement of goods and services for the Mogadishu/ Hirshabelle offices and/or any other assigned office/ duty station. This includes all steps including collection of quotations, analysis and issuance of contracts/ ensuring delivery of goods and services.

§  Ensure timely delivery of supplies to respective projects sites in close coordination with the program staffs; prepare status reports related to supply deliveries.

§  Oversee the updating and country procurement systems including vendor databases and ensuring its full compliance with the set operation procedures including the Mercy Corps FP3 and Somalia modified procurement procedures.

§  Administer and track all leases and contracts including but not limited to vehicles, offices and guesthouses across all supported offices and as assigned.

§  Work with the other operation department teams (procurement/ logistics/ administration) and finance teams to review and update Mercy Corps procurement documentations and contracts in order to maintain proper documentation

§  Support and oversee the preparation of tender and related documentation for procurement/ logistics services for supported offices and as assigned.

§  Review PR master list and ongoing PR master list databases, including pipeline analysis and cash projection for supported offices and as assigned.

§  Participate in and attend Mogadishu/ Hirshabelle and/or other country offices regular procurement planning meetings and perform any assigned duties.

§  Interact with Mercy Corps service providers including contractors, vendors etc in coordination with the DLM and Operations manager as per assigned duties

§  Oversee and support the preparation of status reports on deliveries for procurement and logistics and office management recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the Mercy Corps procurement policy.

§  Mentor, support and supervise the procurement/ logistics officers and assistants in supported offices as assigned by the Operation Manager or Deputy Procurement/ logistics manager.

§  Assist the Operation department management with asset management. With the support of officers and assistant officers identify assets during the course of procurement and notify the asset controller on receipts of assets

§  Oversee and review asset management including transfer of assets, maintenance of an asset register, asset movement form and disposal of asset form.

§  Establish and supervise/ oversee the adherence to fleet management in the supported country offices and/or all country operation as assigned by the operation manager

§  Any other duties as assigned.

Supervisory Responsibility

The Senior Procurement and Logistics officer (SPLO)will supervise and oversee the officers and assistant offices in the assigned duty station (Mogadishu/ Hirshabelle) and/or as assigned by the operation manager/ country management.

Accountability

Reports Directly To:  Deputy Procurement/ Logistics Manager (DLM) and/or Deputy Operation Manager (DOM) as assigned. 

Works Directly With: The DLM/ DPM, other operation department officers/ assistant officers, the finance team, administration teams, program teams and other country operation support teams.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Knowledge and Experience Required:

●       Bachelor degree in a relevant field (business, procurement/ logistics and management) is desired

●       3-7 years of experience in operation support functions including procurement, supply chain management and other logistics operation

●       Strong written and verbal English communication and interpersonal skills to engage a variety of audiences

●       Experience of handling procurement and logistics/other operation support functions in complex environments with time sensitive deliverables is desired

●       Clear understanding of standard procurement/ logistics procedures including understanding of ethics and donor compliances is essential.

●       A demonstrated ability to multi-task and process formation into action as to not delay program activities

●       Strong organizational skills, ability to interact effectively with international and national personnel is desired

●       Advanced proficiency to use computers i.e use of MS office applications/ programs is desired

●       Strong Somali language skills with experience of working in Somalia is required 

Success Factors                  

●       Excellent on-line communication skills and experience using multiple communication platforms.

●       Superb organizational skills and show initiative to identify and solve problems

●       Capable of multitasking, rapid decision-making, and work under time constraints

●       Must be able to work with diverse teams (country, language) and sectors (e.g. natural resources, economics, sociology, digital technology)

●       Flexibility to adapt to changing conditions and requirements

●       Self-motivated and able to work without close supervision with attention to detail

●       Strong team player with demonstrated interpersonal skills

  Living Conditions / Environmental Conditions

The position is based in Mercy Corps office in Mogadishu Somalia; and will also mainly support the procurement/ logistics operation in Mogadishu/ Hirshabelle districts where the SPLO will supervise and oversee the procurement/ logistics team.  However, the SPLO will be required to support any other assigned country offices as and when required and assigned by the operation department lead. This may include both remote and travel to assigned offices locations. The supervisory assignments can also be changed as and when needed based on country offices support needs/ restructuring. Mobility in Somalia is restricted and must first be cleared with the Security Advisor and/or country director.  The standard Somali workweek is Sunday – Thursday.

Mercy Corps Team members represent the agency both during and outside of work hours when working at any duty station. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures and values et all times and in all in-country.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

All interested candidates are encouraged to apply for this position and submit their applications (cover letter, updated CV and contacts of 3 professional referees) through https://www.mercycorps.org/careers/national   only shortlisted candidates will be contacted

Deadline for Applications: March 26, 2024